If you make good on the “promise” of delivering a product or service, your customer is happy. But, what if you over-deliver on your promise? Imagine the word of mouth and goodwill that will generate for your company. Is there any reason your company can’t?
Your clients come to you with an idea in mind of what they’ll be getting, right? They go the dentist and know what they’re getting, they come to a marketing firm with an idea of what you can do for them. They walk into a clothing store – it’s clothing; you’re an accountant, they expect to have their facts and figures taken care of and be on their way.
If you make good on the “promise” of delivering a product or service, your customer is happy. But, what if you over-deliver on your promise? Imagine the word of mouth and goodwill that will generate for your company. Is there any reason your company can’t? You may not want to offer promises outright, but it’s good for your employees to know that the promise is unspoken but is a company philosophy; offer more than your customer expects.
You don’t want to set up unrealistic expectations by under-promising and over-delivering as it could set up unrealistic expectations. Say for example, a customer continually drops paperwork or projects off past deadline and your staff stays late to complete his or her project – this puts a strain on your resources and sets up an unrealistic expectation for your client. You need to balance delivery and expectations.
As an alternative, remind your customer of the stated deadlines and let them know that if you can meet or exceed expectations, you certainly will but don’t make any guarantees. Couch your statements, “It typically takes two days to do this project but I’ll see what we can do,” or “We will do our best to deliver by Monday.”
When undertaking the under-promise over deliver-premise make sure:
- You’re transparent in your dealings with your customers. Make certain they understand the process, how long it takes and what they’re paying for.
- You’re consistent. Explain your firm’s procedures and treat all customers equal. While loyal customers may subconsciously have a higher priority you don’t want to make exceptions or create expectations.
- You’re honest. If something goes wrong, own up to it.
Your company culture should be one of always performing at the highest level and of going above and beyond whenever possible. You may have a policy of sending out a monthly newsletter, but what if something industry-specific happens between newsletters and it’s information that your customers would benefit from? Implement a policy of sending your client database a quick email to let them know: a new insurance regulation could affect a certain segment of your clients should receive a notification from you, if you’re a pet groomer and you’ve heard of a pet food recall, why not drop your clients a note to let them know. These small touches help your customers know they are more than just a number because you’re looking out for them when they don’t expect it – you’ve over-delivered
and exceeded their expectations – and that makes for a happy customer and a long-term relationship with them.
You can also make your customers happy by not ignoring them while they’re on hold. Providing valuable information in your messages on hold helps callers make better buying decisions. Your on hold message can say a lot about who you are and what your company is all about.